Disaster MP

PURPOSE

Schools are densely populated areas, with many small children, who are the most vulnerable groups in the society. It has been proven time and again that during disasters, schools and school children are most affected sections of the populations. To reduce this vulnerability particularly for schools, it is important to have a School Disaster Management Plan ((SDMP).

  1. AIMS

A School Disaster Management Plan aims to ensure the safety of the students and staff during an emergency. It gives opportunity to prepare and organize resources in order to response efficiently airing any emergency in the schools.

  1. OBJECTIVES
  • To identify the hazards in the school and find ways to manage these hazards
  • To have effective disaster preparedness and effective emergency response for saving of lives
  • To identify effective prevention, mitigation and response for disasters
  • To inform, educate and communicate to create awareness among children, staff and whole school family.
  1. SCHOOL PROFILE:
  1. Administrative area of the school: acres (approximately)
  2. Demographic details:

Out of 120 households and approximately 600 total population for the catchment village of Nanong, Pangthang, Kulung, Zhingri, Sershong, Phalamphu, Khedong, Raling, Rangthangwoong, Morphu, Raling.

  1. Total no. of students:404 (203+201)
  2. Total no. of boys: 203
  3. Total no. of girls: 201
  1. Total no. of staffs (both teaching and non-teaching): 32
  2. Teaching staff:20
  3. Supporting staff:3
  • Non-teaching staff:9
  1. No of buildings in and around school: 14 (7 in Primary school+7 in central school+2 toilets)
  2. of classrooms: 16 (6 in primary school+12 in central school)
  3. Map showing critical resources
  4. Distance from road point: 2-3 minutes
  5. Infrastructure available nearby school:
  • BHU: 1
  • of beds:4
  • of health staff: 2 (H.A)
  • Nurse: 0
  1. Mode of transportation: vehicle
  2. Communication: mobile
  1. Formation of school Disaster Management Committee
Sl. no Members Name Contact no.
1 Chair person Principal, Ugyen Wangdi 17701887
2 Vice chair person Staff secretary, Jigme Tshering 17715395
3 Disaster in charge Mr.Tshoki Jorden 17733026
4 Health in charge Mr.Tashi Wangchuk 17833453
5 Disaster awareness in charge Mr. Karma Tshering 17419245
6 Disaster response in charge Mr. Leki Dorji 17841726
7 School Guidance Counselor Mr. Phurpa Dorji 17576092
8 Fire safety team in charge Mr. Sonam Rinzin 17775438
9 School Captain [ Boy ] Mr. Karma Wangdi  

Stds

10 School Captain [ Girl ] Mrs. Tashi Tshomo
11 warden Mr. Sonam Rinzin 17775438
12 Matron Mrs. Chimmi Dema 17427822
13 Caregiver Mrs. Yeshi Lhamo 17730162
14

 Roles and responsibilities

  1. Updating of the plans at regular intervals
  2. Carrying out mock drill twice a year
  • During a disaster the School Disaster Management Committee shall co-ordinate the group and teams
  1. Look in to the structural safety requirement of the school for various hazards (storms, fire, flood, landslide)
  2. Participate in regular drill
  1. Hazards identification and safety assessment
  • What kinds of hazards occur in the area?
  • Earthquake
  • Landslide
  • Forest fire
  • storm

 Vulnerability: blockage routes/paths, chances of losing lives, disruption of power supply

Frequency:-

Earthquake:

Landslide:

Forest fire:

Storm and lightning

  1. Identification of potential non-structural hazards existing in the area
  2. Exist doors and windows that are hard tom open (primary school)
  3. Suspended ceilings (primary school)
  • Book cases or cabinet that may topple
  1. Stones, glasses and debris
  2. Electrical wires on the ground
  1. Potential hazards outside the school
  2. Routes block by fallen trees
  3. Falling of power lines
  4. Trembling of trees
  5. stro
  1. Inventory of resources available in school
Sl Kits/ personals Existing Required Gap Comments
1.    First Aid box 0 3 3  
2.    Electrical tool box 0 2 2  
3.    Ladders 0 2 2 1 Can be improvised using bamboo and rope
4.    Fire extinguisher 0 3 3  
5.    Rope   300 m 300m For purpose of setting tents
6.    Torches 0 5 5 Dual type ( DC and chargeable)
7.    Tarpaulin/ tents   5 5  
8.    Generator 0 1 1 Diesel Honda with good Horse power
9.    Solar Panel   2 2 150 Watts When generator runs off
10.    Solar battery 0 2 2 With Panel
11.    Bull horn 1 1 0
12.    Bell 1 1 0  
13.    Phone lines 1 1 0  
14.    Stretchers 0 3 3 Teach to improvise
15.    Plastic coats/ Rain coats 0 20 20 For search and rescue team
16.    Gumboots 0 10 pair 10 pair For rescue team
17.    VHF Wireless 6 6 6 When telephones fail
18.    Electrical gloves 0 5 pairs 5  
19.    Sand buckets 0 15 15 Could be improvised
20.    Emergency blankets 0 20 20 For rescue in fire safety
21.    Bamboo mats 0 5 5 Can be arranged locally
22.    Sniper hooks 0 5 5 For rescue
23.    Siren 0 1 1  
24.    Whistle 0 2 2 Can be purchased within
25.    Jerry cans 0 5 5 Can be arranged locally
26.    Water bottles 0 10 10 That can be carried by search and rescue team
27.    Helmets/hard hats 0 10 10 For search and rescue
28.    Water Bag 0 5 5 For fire safety team
29 Steel Trunk 0 2 2 Need to purchase
30 Plastic Mats/Carpets 0 100 100 For safe evacuation ground
31 Water pipe 0 500 m 500 m Fire safety in forest fire
32 Screws , Angles and L brackets 0 75 sets 75 sets Fasten objects
33 CPR( Cardio Pulmonary Resuscitations)   machine 0 2 2 In First Aid
  1. Formation of the Disaster Management Team
  1. Awareness generation team
Sl. no Members Name Contact no.
1 Group leader Mr. Leki Dorji [ geography ]
2 Dzongkha Language Teacher Lop Nim Dorji
3 English Language Teacher Mr. Tshewang Rinzin
4 Students group leader Mr. Karma Wangdi [X]
5 Members All Class Teachers
6 Members
7 Members

 Materials required:

  • Posters
  • Messages
  • Tips on “dos” and “don’ts”
  • Pamphlets
  • Request all IEC material available with the Dzongkhag Disaster Management Committee (DDMC) and other sectors: health, fire services etc.

Roles and responsibilities

  1. During the disaster
  • Conduct awareness generation activities in the school targeting different classes and staffs
  • Conduct art work, wall papers, posters drawings
  • Organize drill on safety, first aid, search and rescue
  • Dissemination of information on about any warnings
  • Keep list of important telephone numbers to be contacted in case of any emergency
  • Adhere to “dos” and “don’s”
  • Cross check information/warning received
  • Assist the evaluation team in search and rescue and evaluation
  1. After the disaster
  • Disseminate information on ‘dos’ and ‘don’s’ so that the situation doesn’t worsen

 

  1. Warnings and information dissemination team
Sl. no Members Name Contact
1 Disaster in charge Mr. Tshoki Jordhan
2 Members Mr. Karma Tshering
3 Members
4 Members
5 Members
6 Members
7 Members

Materials required:

  • Computer with internet access, email, telephone and fax machine
  • Siren/bell
  • Update information from Dzongkhag emergency operation center
  • Contact information of the various local authorities, BHU, GAO, RNR

Roles and responsibilities:

  1. Before the disaster
  • Post warning signals different warning level at prominent and designate places
  • Inform the school authorities of any impending hazardous situation
  • Disseminate information to all the classroom and teachers
  • Co-ordinate with other teams
  1. During disaster
  • Adhere to ‘dos’ and ‘don’s’ of a particular hazards
  • Cross check the warnings received from various sources
  • Warning to the school in case of emergency by either ringing bell/siren or through whatever is available in the school
  • Reporting to the school Disaster Management Committee about the disaster in the school
  • After disaster
  • Continue monitoring various information sources
  • Keep reporting on the situation of the disaster to all concerned teams and co-ordinate with them
  • Disseminate safety tips in co-ordination with the Awareness Generation Team

 Materials required

  • A detailed map of the school with the different exists, stairs, and windows clearly marked
  • School evacuation plan
  • Information on total number of students
  • Information on number of employees
  • Equipment for mobility

 Roles and responsibility

  • Identify the open area where the school can assemble after evacuation in an emergency.
  • Make sure that necessary supplies are available and accessible
  • Make sure there are no hazards present for the evacuating to the designated area
  • Check the exits

During the disaster

  • Adhere to ‘dos’ and ‘don’s’ of a particular hazards
  • Evacuate in an orderly fashion as practiced in the drill

 After the disaster

  • Ensure that emergency assembly area is accessible and safe
  • Take roll call and report group status to the administrator

Earth Quake and Volcanoes Response Team

Sl No Member Name Contact No
1 School Principal Mr. ugyen Wangdi
2 Staff secretary Mr. Jigme Tshering
3 Warden Mr. tshewang Rinzin
4 Matron Mrs. Chimmi Dema
5 All Class Teachers As in evacuation team

Policy: All members must have thorough drills and training on responding to the Disaster and each student of individual class must have practiced duck, cover and hold, under table.

Materials required

  • Evacuation route
  • Map to safe ground
  • Shelter ( to keep in safe ground avoiding aftershock)
  • VHF wireless
  • Attendance register of whole human population in the school

Roles and responsibility

Before disaster During disaster After disaster
·         Conduct mock drills

·         Develop safe evacuation routes

·         Arrange furniture in classes to avoid clash

·         Fasten objects of decoration tightly to walls

·         Avoid sliding objects on naked table

·         Identify safe ground for shelter

·         Follow three step duck under table

·         After the first tremor move in line to safe ground

·         Follow do’s and don’s of the disaster

 

·         Take attendance of all human in the school

·         Ensure first aid and shelter preparation

·         Report to DDMS

·         Arrange for food and water

 

 

  1. Search and Rescue Team
Sl. No Name Members Contact number
1 Mr. Karma Tshering Scouts coordinator
2 Mr. Tshoki Jorden Disaster incharge
3 Mr. leki Dorji
4 Mr. Karma Chezang SSS
5 Mr. Tshewang Rinzin Warden
6 Mrs. Chimmi Dema Marton
7 Mr. Jigme Wangchuk Cook
8 Mr. Tashi Phuntsho Store
9 Mr. Tshechi SSI
10 Mr. Nima Doji
11 Mr.Phurpa Dorji
12 Some strong students

 

Materials required

 

  • Information on number of students and staff
  • A detailed map of the school with the different exits, doors and windows clearly marked
  • Torches with spare batteries
  • Stretchers, ropes and ladders

 

Roles and responsibility

  1. Before the disaster
  • Make sure needed supplies are on site
  • Any special response techniques for special needs students must be tested during drills
  1. During the Disaster
  • Adhere to ‘dos’ and ‘don’s’ of a particular hazards
  • Start rescue and search operations in case of another disaster
  1. After the Disaster
  • According to per established pattern,check [ visually, Vocally, Physically] every room in the building
  • Report location of injured to the first aid team
  • Look for obvious structural problems or significant structural damage as sweep is made through the buildings
  • Report location of other problems to SDMC

First Aid Team

SL.No Members Name Contact Number
1 Health Incharge Mr. Tashi Wangchuk  
2 Assistant Mr. Leki Dorji  
3 Health Club Members  
4      
5      
6      
7      
8      
9      
10      
11      
12      

 

Materials required

  • A medical kit for the entire school
  • Classroom first aid kits
  • Health card containing information on special medicines being regularly taken by any students and employee
  • Emergency cards containing information on medical resources in the area

Training required

  • Through local hospitals, BHUs in basic first aid techniques

Roles and Responsibility

  1. Before the disaster
  • Make sure that first aid supplies are up to date and always complete
  • Keep emergency cards and health cards up to date
  • Ensure training for new members and refresher training for existing members
  • Be aware of special medical requirements of students, employees and ensure that some stock medication are kept in the school
  • Participate in regular drills

 During the Disaster

  • Adhere to ‘dos’ and ‘don’s’ of a particular hazards

 After the Disaster

  • Administer first aid and record all cases and treatments
  • Assign First Aid Team members to accompany search and rescue teams during their search operation

 Fire safety Team

 

SL.No Members Name Contact Number
1 Fire safety Team incharge Mr. Sonam Rinzin  
2 Scouts coordinator Mr. Karma Tshering  
3 Forest range officer Mr. Ugyen Tenzin  
4 Forest BET officer Mr. Sonam Phuntsho  
5      
6      
7      

 

Materials required

  • Fire extinguisher
  • Hard hats or Helmets
  • Gloves
  • Map of school showing location of all exits, doors and windows, the electric main switches and fire extinguisher

Roles and Responsibilities

  1. Before the disaster
  • Make sure that fire fighting equipment are in working condition and staff has received training on its use
  • Ensure that non- structural earthquake hazards that can be the cause of fire are properly secured
  1. During the Disaster
  • Adhere to ‘dos’ and ‘don’ of a particular hazards
  • Attire yourself in fire safety dress, avoid woolen and polyester cloths
  1. After the Disaster
  • Check for and confirm existence of fire. Report location
  • Control fire, if possible ensure personal safety
  • In case of electrical fire, turn off the electric main switches
  • Look for conditions that may cause a fire to develop and check maintenance staff assistance in removal of conditions

Wind Storm, water and weather related Response Team

 

Sl No Member Name Contact No
1 School Principal Mr. Ugyen Wangdi
2 Staff secretary Mr. Jigme Tshering
3 Warden Mr.Tshewang Rinzin
4 Matron Mrs. Chimi Dema
5 All Class Teachers As in evacuation team

PolicySchool must be safeguarded from risk possessing trees and drains by ensuring periodic inspection

Materials required

  • Axe , saw/power chains to saw away wood
  • Ropes and ladders
  • Spades and crowbars to remove land slides
  • Safe evacuation ground
  • Detail map of school
  • Storage Jerry cans

Roles and responsibility

Before disaster During disaster After disaster
·         Saw away risk possessing trees

·         Identify signs of onset of spring and winter and announce

·         Remove loose object lying outside buildings

·         Mark

·         roofs are properly hooked

·         Inform the danger of overhead electric cables

·         Inspect doors and windows

·         Look for alternatives to ventilation

·         Store water in Jerry can and change every 18 hours

·         Remain in closed room with ventilation

·         Step down to lower grounds and lie flat on ground

·         Avoid touching electrical

 

 

·         Take attendance of all human being

·         Clear blockages

·         Look for safe drinking water

·         Report to DDMS

 

Plan dissemination and review

The members will meet two times a year (on 16th of February and July) TO REVIEW plans. The amended plan will be then disseminated.

It is mandatory that every human residing in school and targeted community is aware of the plans. The information and dissemination team is responsible for dissemination and SDMC is responsible for review.

Conduct of Mock drills and model calendar

SDMC will conduct drills two times a year. It should be exactly in manner that it would be done during particular disaster. The drills must be in nature to response to any kind of disaster and each type being explained with dos and don’s.

A calendar be develop and then fused into school calendar, that would reflect dates for mock drills, developing do’s and don’s and competition to aware disaster.

  1. Link with other organizations

With offices (DDMC)

Sl Services Name Contact No
1 Fire Emergency 110/
Police 113/
2 Ambulance Emmergency 112/
3 Doctor
4 Hospital
5 Dasho Dzongda
6 DEO

 

With community

Sl Services Name Contact No
1 Bolero Driver Mr. Choeda
2 Health Assistant Mr. Kuenga Rinchen
3 BHU
4 Geog
5 Gup Mr. Sonam Jamtsho
6 Mangmi Mr. Daza
  1. Night and off hour mitigation

Policy: Emergency crew should alert all concerned at alarm. Every concerned is required to response to their call and take it to be a Pseudo-day for the night.

Emergency Crew

  1. Principal
  2. Warden
  3. Matron
  4. Night guard

Roles and responsible

Alert all SDM groups and team through telephone call and siren designed for the purpose.

Conclusion

It is important that after plan preparation, the plan is disseminated to its participants and school children through innovative and interesting activities like, Art work, Creative, Poetry Writing, Drama and rescue drill.

Mock drills are conducted to train teachers and students to test the various elements of your response plan in order to evacuate and revise it. During disaster life protecting actions must be taken immediately. There will be no time to decide what to do next, everyone must already know how to react appropriately. After disaster, further life protecting actions such as emergency evacuation or first aid administration is necessary. Drills and exercises are an extremely important part of any preparedness plan because they can teach us how to respond to the complications of an actual disaster and can help us evacuate how well our emergency plan works

MOCK DRILL FOR THE STUDENTS OF CLASS PP – X         Date: 21st September 2015

Objectives of the mock drill

  • To identify the hazards in the school and find ways to manage these hazards
  • To generate awareness and implement risk reduction activities in the school
  • To have effective disaster preparedness, and effective emergency response for saving lives
  • To undertake information, education and communication activities to create awareness among the children, staff and whole school family
  • To ensure the safety of the students and staff during an emergency
  • To give opportunity to prepare and organize missing resources in order to response efficiently during any misshapen emergency

                                 Student enrollment as of Date: 21st September 2015

Sl. No Class            Gender Total
Male Female
1 VI 7 15 22
2 VII A 18 19 37
3 VII B 19 18 37
4 VII C 19 18 37
5 VIII A 13 12 25
6 VIII B 13 13 26
7 IX A 20 10 30
8 IXB 12 12 26
9 IX C 12 11 23
10 X 2 14 16
11 Total 135 142 279

Total number of staff: 20 (5 F & 15Male)

Total number of non teaching staff: 16 (13male and 3 female)

Total No. of families:

Day of earthquake: 21th September, 2015

Mock Drill started at: 3.30 pm

  1. Time of earthquake: 5 minutes
  2. Identified place of gathering: volleyball ground

 Awareness Generation Team:

Sl. no Members Name Contact Number
1 Group leader Mr. Leki Dorji [ geography ] Bm. 178417256
2 Dzongkha Language Teacher Lop Nim Dorji Bm. 17741914
3 English Language Teacher Mr. Tshewang Rinzin Tm. 77371812
4 Students group leader Mr. Karma Wangdi [X]
5 Members All Class Teachers
6 Members Mr. Karma Tshering Bm. 17419245

Policy: Members of this group would be responsible for raising awareness among the students and the general population through information dissemination and conduct the awareness activities. They must get trained on disaster risk management. They must update information on existing risks and levels of vulnerability of the school

First Aid Team

SL.No Members Name Contact Number
1 Health Incharge Mr. Tashi Wangchuk(Leader) Bm. 17833453
2 Assistant Mr. Leki Dorji Bm. 17841726
3 Mrs. Chimi Dema Matron Bm. 17427822
4 Ms. Sonam Youden Teacher Bm. 17647668
5 Mrs. Tika Devi Teacher Bm. 17562310
6 Ms. Ugyen Dema Health captain  
7 Mr. Sonam Dargay Health captain  
  1. Search and Rescue Team
Sl. No Name Members Contact Number
1 Mr. Karma Tshering Scouts coordinator( Leader) Bm. 17419245
2 Mr. Tshoki Jorden Disaster incharge Bm. 17733026
3 Mr. leki Dorji Awareness team leader Bm. 17841726
4 Mr. Karma Chezang SSS Bm. 17630289
5 Mr. Sonam Rinzin Warden Bm. 17775438
6 Ms. Chimmi Dema Matron Bm. 17427822
7 Mr. Jigme Wangchuk Cook Bm. 17582933
8 Mr. Tashi Phuntsho Store Bm. 17713237
9 Mr. Tshechi SSI Bm. 17323799
10 Mr. Nima Doji Awareness team member Bm. 17741914
11 Mr.Phurpa Dorji School councilor Bm. 17576092
12 Some strong students

 

Materials required:

Sl No Existing Required Comments
1. First aid boxes Supplied by MOE
2. Ladders Prepared and made from bamboo
3. Stretchers Made from bamboo and sacks
4. Tools Knives, crowbar, pick axe etc
5. Posters, messages on dos and Don’ts Prepared and pasted on various buildings

As a part of self preparedness and nationwide mock drill session, we conducted and all the classes (VII- X) participated well. They were fully aware of the tips on dos and don’ts during the hazards such as earth quake, fire, flood and many other things. They were briefed on the importance of the mock drill, its affects and preparedness.

The following table shows number of students participated, number of injuries and medication given by the first aid group.

Total number of students as of 12th June 12, 2015

Sl No Class Gender Total Major injuries Minor injuries              Remarks
M F M F T M F T
1 VI 7 15 22 2 2 4 1 1 All students are well aware of dos and don’s of particular disaster and hazards.
2 VIIA 18 19 37 1 2 3 1 1 2
3 VIIB 19 18 37 2 1 3 1 1 2
4 VIIC 19 18 37 1 2 3 2 2
5 VIIIA 13 12 25 1 1 2 1 1  All the minor injuries are given first aid treatment and sent to BHU for further medication.

All major injuries were evacuated and referred to Pemagatshel hospital in the helicopter.

6 VIIIB 13 13 26 1 3 4 1 1 2
7 IXA 20 10 30 2 2 4 1 2 3
8 IXB 12 12 24 1 2 3 2 1 3
9 IXC 12 11 23 1 1 2 1  
10 X 2 14 16 1 2 3      
11 Total 135 142 277     31     16

 Major injuries:

  1. Jigme Yoezer VIIB( Broken leg )
  2. Tashi Wangdi ( multiple cuts on Head )
  3. Nima Tenzin IXC ( Broken elbow)

Those major injuries were treated by First Aid Groups and referred to Pemagatshel Hospital for further medication as we couldn’t treat them here at the BHU.

 Minor injuries:

  1. Karma Sonam ( Cuts on hands )
  2. Karma Sherab Zangpo VII B( elbow injured)
  3. Yeshi Wangchuk VIIC( leg injured )
  4. Chimi Dorji ( Small cuts on leg )
  5. Pema Tshomo ( cut on forehead)

Reporting Authority: Mr. Ugyen Wangdi, Principal

The students who underwent major injuries were immediately reported to the DEO for mobility on 21st September, 2015at 3.35 pm. They were evacuated to Pemagatshel in the ambulance

Outcomes of the Mock Drill:

  • All the students have full knowledge of Duck Covers from its frequent rehearsal
  • They know how the earthquakes takes place
  • Students are aware of their safeties even if it will happens at any place
  • They will never panic in future in the event of earthquake