Examination

Examination Policy:

Aims and Objectives:
To conduct a fair assessment of students’ performance so that students get maximum opportunities to perform at their best at the school level and then in the national level examinations and to provide them with evaluation results that give true picture of their performance. (In lined with BCSEA guideline)
ü To maintain the standardized testing system in the school.
ü To maintain the quality question setting in the school.
ü Provide equal opportunity to every student for every level of standard in the school.
ü To bring up the quality education through the proper conduction of the examinations.
ü To fulfill the requirement of the BCSEA guideline.
Exam Committee
Exam committee shall be comprised of the following:
1. Academic Secretary (Chairperson)
2. Exam Coordinator (Secretary)
3. HoDs (member)
Roles of Examination Controller:
1. To distribute test blue print forms to the teachers before fortnight of the examinations.
2. To put requisitions to the store incharge for duplicating paper, stencil paper and its ink, stapler pins, answer script paper (ruled paper for language paper), pencil and eraser for NAPE classes etc.
3. To collect the question papers from every subject teacher and arrange them class wise in the examination Steel Almarah and keep them under lock and key till the examinations is over.
4. To issue examination papers as per the number of students in the examination hall/room strictly following the examination time table.
5. To collect the question papers from the invigilators after the examinations; crosscheck the numbers of papers from every examination room (Question paper/answer script) and hand them over to the concerned subject teacher for correction.
6. To collect the office copy of every examination paper and file up in the question Bank file for future reference.
7. To arrange/ make the reliever for the invigilator for visiting toilets or if there is any emergency work for the invigilator.
8. To compile the reports of attendance of children from every examination hall/room to rule out absenteeism of children in any paper during the entire examination.
9. To fill up the preliminary forms for the children of class III and VI and send/ fax to BCSEA so as to receive the correct number of question papers at the end for board examination.
10. To issue result analysis forms, to every teacher and collect them after the analysis and compile.
11. To collect and submit all the position holders( 1st to 3rd) from PP to VIII to the academic secretary so as to prepare for the declaration of result and prize award.
12. To issue progress report card to all the class teachers for the entry of marks etc. to get the result ready.
13. To prepare the consolidated result for class III and VI to send to the BCSEA for their necessary action at the end of the year.
14. To collect the name list of children who topped the different subjects from the entire class for the special award at the end of the year.
15. Notify for preparation of question papers as per the school academic plan.
16. All the subject teachers will have to submit the question paper along with blue print to ESon or before two weeks after the notification.
Role and Responsibilities of Exam Committee
1. To discuss the issues regarding examinations.
2. To arrange examination halls for the conduction of examinations like mid-term and annual examination.
3. To make awareness to the children regarding examination rules and regulations.
4. To discuss examination time table and invigilation duty roster.
5. To make sure that the examinations are fairly conducted on time.
6. To conduct meetings related to examinations if necessary and resolute the points of discussions.
7. To look for the ways and means to conduct the examinations in a best and most comfortable ways for the teachers and children.
8. To curb the misbehavior/ mal-practice of the children during the examination by giving strict invigilation duty to promote fair-conduction of the examination.
9. To look after the fair and timely conduction of examination.

Examination Ethics
1. Exam committee will ensure all the subject teachers will have to do the correction in the school itself.
2. All the subject teachers will have to handover the mark sheet to class teacher on or before one weeks of result declaration(mid-term)
3. All the subject teachers will have to handover the mark sheet to class teacher on or before two weeks of result declaration(end term)
4. All midterm examination results will be declared after the arrival of the student from midterm break.
Roles of Invigilation duty
1. The examination halls must remain closed right after the end of every paper and reopen 5 minutes before the next examination timing.
2. Invigilators are fully responsible for the fair conduct of the examinations at all the class levels.
3. No invigilator is allowed to carry any reading materials and correction of any answer sheet in the examination hall. If found of such case will be considered beyond the teachers code of conduct and call for explanation by the exam committee.
4. Invigilators are responsible for maintaining discipline and the smooth conduct of the examination.
5. Cell phone should be kept in silent mode.
6. Invigilators must inform the examination coordinator before the day if she/he is unable to attend the duty. The coordinator will substitute a teacher for the duty.
7. All answer scripts need to be checked and arranged according to the class, section and roll number before handing over to the examination secretary.
8. Invigilators will not respond to the questions asked by the student or provide any information. However, he can provide help such as issuing extra blank answer sheets and read any paper with clerical mistakes.
General examination rules for students
1. Candidates must be seated in their respective seats 5 minutes in advance of the examination timing. Admission of late comers within the period of 30 minutes will be considered.
2. Visit of toilet will not be allowed except with very genuine cases.
3. Candidate must be present for all the papers.
4. The writing materials like pen/ball pen, pencil, eraser, ruler and an instrument box must be brought by the candidate themselves.
5. Don’t use colour pens or red ink anywhere in your answer paper.
6. File board, grip board, magazine and other materials will not be allowed in the examination hall.
7. Copying in the exam or even carrying any written notes, formulae, any book or pages to the examination hall is a criminal offence. The higher degree of offences will be dealt in accordance with the sanctions outlined in the positive discipline technique by the exam committee.

Evaluation/Examination and Promotion Policy
1. Provide CA continuously for improvement and mastery of examination skills by students.
2. Constructive feedback for improvement will be provided by teachers.
3. Subject teachers will prepare question papers and submit to their faculty heads along with test blue prints as per the schedule.
4. Subject sharing teachers will prepare the questions after reaching consensus.
5. Questions will be set as per the weightage given in the syllabus.
6. Confidentiality must be maintained by all teachers while setting questions.
7. Anybody (teaching as well as non-teaching) may have to revisit the rules set by BCSEA.
8. Minimum pass marks for all subjects from IX & X is 35%.
9. Students must appear all the papers.
10. Passed in all subjects except one minor subject will be considered pass.
11. Failed in two minor subjects is considered failed.
12. Failed either in Dzongkha or English is considered failed.
13. Question papers correction should not be done at the cost of class hours.
14. Mid-term result will be declared by 27th July.
15. Trial run result will be declared by 2nd November.
16. Promotion result will be declared by 18th December.

Criteria for classes IX and X
1. Passed in five subjects including English and Dzongkha with a minimum marks of 35% in each subject
2. Failed in English, Math & Dzongkha is considered to be failed.
3. Failed in two minor subjects is failed.
4. Failed in one minor subject is passed.
5. 90% attendance is compulsory.

Total marks to be secured in each combined papers are as follows:
• English I &II———— 70 marks
• Dzongkha I & II—– — 70 marks
• Science—————– 105 marks
• History & Geography—70 marks
• Eco/Comp/IT —————35 mark
• Mathematics————-35 marks
• Passed in S.U.P.W.

Note: The Considered Pass system is not all entertained at any cost

Criteria for Classes PP – VIII
1. A candidate should pass in five subjects including English, Dzongkha and Mathematics with a minimum marks of 40% in each subject.
2. A candidate who fails in English, Dzongkha and Mathematics is considered as failed.
3. A candidate who fails in two minor subjects is failed.
4. A candidate who fails in one minor subject is passed.
5. A candidate should obtain a minimum of 90% attendance.
6. For classes PP – III a candidate should pass in all four subjects including English, Maths, Dzongkha and EVS with a minimum marks of 40% in each subject.

Attendance
7. Students are expected to be in school except in cases of emergency or for serious reasons. These reasons include personal illness, illness in the family, demise of a relative or an activity approved by the school. Attendance is checked and reported daily. School attendance policy requires that parents/guardians inform the school when their son/daughter is unable to attend.

  1. Steps to follow when a day student is absent:
    • Parent or guardian should phone the school and inform the office on the day of absence.
    • Parent or guardian should give the information like student’s name, class and reason for absence.
    • Students who do not attend school for the full day for any reason will not be permitted to participate in or attend any school activities on that day, unless permission for the absence is obtained from the office.
    • Student who has accumulated unexcused absences amounting to more than ten percent of the periods in session for any subject for any term is ineligible to write the examination in the subject in that term.
    • Attendance will be checked monthly and if any student is found with less than 90% attendance, his/her parents would be called and informed about it.

Evaluation of Answer Papers
1. It is must that all the teachers have to be in the school during the examination time. The subject teachers have to collect their answer papers from the examination committee after counting on the same day of the examination.
2. All the question should be marked with same marking scheme avoiding any humane weakness. Question should not be marked hurriedly. Little carelessness from teacher’s side will have greater impact on the child’s future.
3. Teacher should recheck if necessary. At least essay type questions marking should be re-judged for the proper award of marks. Necessary changes were made in awarded marks in compliance with marking scheme.
4. After evaluation, all answer papers must be submitted to the Assessment and Evaluation Coordinator along with model answer and marking scheme.
5. Subject teacher should make mark sheet and give to the class teacher along with compiled and calculated continuous assessment marks.
6. Class teacher have to make consolidated mark sheet for the respective class without mistake and submit to the Examination Committee for further corrections if there is any.
7. After the Examination Committee returns the consolidated mark sheet/result, the class teacher can fill in the Progress Report Booklet without mistake. Using of correction fluid should be avoided as far as possible.
8. The consolidated marks/result should be recorded in the respective class Progress Report Register for future references, immediately after the finalization of the result.

Font and Font Size:
Subject Lower Classes (PP – IV) Higher Classes (V – VIII)
General The New Times Roman[13] The New Times Roman [12]
Dzongkha/ EVS Wangdi 29 – [36] Wangdi 29 – [29]

Examination Timing:
Time Signal Indication
Morning Afternoon
8:40 am 12:40 pm Long bell Getting inside the hall
8:45 am 12:45 pm Single bell Distribution of question papers.
9:00 am 1:00 pm Double bell Writing time starts
10:00 am 2:00 pm Double bell Completion of 1 hour.
10:50 am 2:50 pm Double bell Warning bell for 2 hours papers.
11: 00 am 3:00 pm Long bell Completion of 2 hour papers.
11:20 am 3:20 pm Double bell Warning for2 hour papers.
11:30 am 3:30 pm Long bell Completion of 2 hour papers.

Written Test (Term Test)
It is a tool to evaluate students’ gross achievement in respect to each subject within the limited curricular activities and academic performance. Term test is conducted twice a year (half-yearly and annual).

Weekly Test/Unit Test/Monthly Test/Block Test:
The practice of weekly test for classes IV and above on regular basis will help the school to identify the weaker students and provide extra support to them. The conduct of test’s schedule will be based on schedule or will be left at the subject teacher’s conveniences. The weekly test’s marks were added on students’ continuous assessment marks.

Preparation of Written Test
Before setting a question paper for written test, the teachers should make a table of specification or blue print. While making blue print or table of specification teachers are expected to take care of the following:-
1. Weighting for each chapter
2. Coverage of syllabus and classes standard.
3. Variety of questions to test various skills
4. Type of questions.

Bloom’s Revised Taxonomy
a) Creating (Generating new ideas, products, or ways of viewing things)
Designing, constructing, planning, producing, inventing.
b) Evaluating (Justifying a decision or course of action)
Checking, hypothesizing, critiquing, experimenting, judging, Testing, Detecting, Monitoring
c) Analyzing (Breaking information into parts to explore understandings and relationships)
Comparing, organizing, deconstructing, attributing, outlining, integrating, structuring, finding
d) Applying (Using information in another familiar situation)
Implementing, carrying out, using, executing
e) Understanding (Explaining ideas or concepts)
Interpreting, summarizing, paraphrasing, classifying, comparing, explaining
f) Remembering (Recalling information)
Recognizing, listing, describing, identifying, retrieving, naming, locating, finding

Then the subject teacher(s) have to set question papers along with the Model Answer papers and marking scheme. For essay type questions main points should be written as model answer. Then teachers should then submit to the Examination secretary within the given time.

Internal Examinations’ Coordinator (s)
• Make timetable for the Unit test, Mid-term, Trial and Annual Examinations.
• Fix the date for various examinations in the beginning of the year.
• Inform teachers about the date of submission of question papers along with blueprint and also submission of mark list.
• Assign invigilation duty uniformly to teachers for smooth conduct of exams.
• Make sure that question papers and answer sheets are properly collected and kept under safe custody.
• Make seating arrangement for the conduct of examinations.
• Supervise the cyclostyle of question papers.
• Document the examinations records.
• Prepare the overall examinations report.
• Review, analyze and suggest remedial measures to improve the examination system of the school.